Skip to content
KashrusBase
עברית

Platform

One platform for the whole kashrus operation

Seven modules that share the same establishments, people and history — so a visit scheduled on Sunday becomes a report, an invoice line and a payout without being entered again.

Request a demoHow pricing works

Establishments & Facilities

Every establishment, one complete record

Restaurants, caterers, bakeries, factories and plants each have a single record, organized the way kashrus works: the business you bill, the establishment you certify, and the facilities where the work happens.

How it works

  1. 1Add the establishment, its facilities and its contacts
  2. 2Set its category and status, and schedule its supervision
  3. 3Keep documents and agreements with the record
  4. 4Follow its visits, reports, certificate and invoices from one place
YARS

Establishments

184 active
Add establishment
AllFood serviceProductionShechita
EstablishmentStatus

  • Northgate Catering

    Food service · Brooklyn, NY

    Active

  • Cedar Lane Bakery

    Food service · Lakewood, NJ

    Active

  • Lakeside Provisions

    Production · Toronto, ON

    Active

  • Millbrook Poultry

    Shechita · Baltimore, MD

    Active

  • Harbor Grill

    Food service · Chicago, IL

    Pending

Illustrative preview · fictional data

What's included

  • Businesses, establishments and facilities, linked as they are in reality
  • Status at a glance: active, pending, suspended or revoked
  • Food service, production and shechita categories
  • Documents stored privately with each record
  • Contacts for owners, managers and billing
  • A history of every change to the record

Workforce & Scheduling

The right people, in the right place, at the right time

Build the week across food service, production and shechita. Each person sees their own assignments on their phone, and team leaders can plan their team's week from the field.

How it works

  1. 1Plan visits and shifts by establishment and by person
  2. 2Publish the schedule — each person sees their own on their phone
  3. 3Team leaders build and adjust their team's week on mobile
  4. 4Completed work flows on to reports, invoices and pay
YARS

Weekly schedule

Week of October 18

Food serviceProductionShechita
SunMonTueWedThuFri
YL
AK
MF
SR

18 shifts · 6 establishments

Publish to phones

Illustrative preview · fictional data

What's included

  • Calendar views for each area of supervision
  • Mashgichim, shochtim, team leaders and supervisors in one roster
  • A mobile interface for team leaders
  • Online staff onboarding with documents and e-signature
  • Pay rates by the hour, day, week or month
  • Staff see their own schedule, reports and pay

Payroll exports for your payroll provider are set up to your local requirements during implementation.

Supervision & Field Reports

Reports from the field, while the details are fresh

The mashgiach completes the report on site: your agency's checklist, notes, photos and video. The office and the rabbonim see it as it arrives, and questions are asked and answered on the report itself.

How it works

  1. 1The mashgiach opens the visit on their phone
  2. 2Completes your checklist and adds photos or video
  3. 3The report reaches the office with its location and media
  4. 4Questions and answers stay on the report, for the record
YARS

Field report

Northgate Catering · Main kitchen

Y. Levine · Oct 20, 9:42 am · location recorded

New

Checklist

  • Deliveries match approved suppliers
  • Hechsherim checked on incoming products
  • Produce checked for insects
  • Fires lit for bishul Yisroel
  • Kitchen locked at end of shift

Notes

New dairy supplier delivered today; hechsher confirmed on every item. Event hall closed until Thursday.

Photos & video (4)

MS

Rabbi M. Stern10:15 am

Please send a photo of the new supplier's label.

YL

Y. Levine10:31 am

Attached — the label and the delivery note.

Reply on this report…

Illustrative preview · fictional data

What's included

  • Checklists built from your agency's own questions
  • Photos and video attached on site
  • Location recorded with each report
  • A comment thread on every report
  • Daily and photo reports from team leaders
  • Every report linked to its establishment and visit

Certificates & Verification

Certificates the public can check in seconds

Certificates are issued from the establishment's record, carry a serial number and a QR code, and are emailed straight from the platform. Whoever scans the code sees whether the certificate is valid — or expired, suspended or revoked.

How it works

  1. 1Issue the certificate from the establishment's record
  2. 2Email it to the establishment — one at a time or in bulk
  3. 3The public scans the QR code and sees its current status
  4. 4Renew it from the same record when the time comes
Agency symbolYour Kashrus Agency

Certificate of Kashrus

Northgate Catering

Food service · Meat

Serial
NC-2026-0418
Valid through
Dec 31, 2026

verify.example.org

Your Kashrus Agency

Valid

This certificate is current

Establishment
Northgate Catering
Category
Food service · Meat
Serial
NC-2026-0418
Valid through
Dec 31, 2026

Checked Oct 20, 2026 · 11:02 am

Certificates

  • Northgate Catering

    NC-2026-0418 · through Dec 31, 2026

    Valid

  • Lakeside Provisions

    LP-2025-0192 · through Nov 1, 2026

    Expiring

  • Cedar Lane Bakery

    CL-2026-0077 · through Mar 31, 2027

    Valid

Illustrative preview · fictional data

What's included

  • Food service, meat & poultry and production certificates
  • A serial number and QR code on every certificate
  • A public verification page — no login, no app
  • Valid, expired, suspended and revoked statuses
  • Certificates nearing expiry flagged in advance
  • Bilingual certificate documents

The certificate design and the verification page carry your agency's name, symbol and wording — set up with you during implementation.

Billing & Financial Operations

Billing that follows the work

Invoices can be generated from scheduled and reported activity — by the day, hour or visit, or for shechita by the bird or head — so every line traces back to the work behind it. Payments, statements and balances sit alongside.

How it works

  1. 1Supervision is scheduled and reported
  2. 2Invoice lines are drawn from that activity, with units and rates
  3. 3Invoices and statements go out by email as PDFs
  4. 4Payments are recorded and reconciled against your bank
YARS

Billing

Invoiced this month

$64,210

112 invoices

Collected

$51,880

81% of invoiced

Recent invoices

  • Northgate Catering

    INV-2318

    $2,640.00Sent

  • Millbrook Poultry

    INV-2317

    $9,118.00Paid

  • Cedar Lane Bakery

    INV-2316

    $780.00Paid

  • Harbor Grill

    INV-2315

    $1,150.00Overdue

  • Lakeside Provisions

    INV-2314

    $3,400.00Draft

Illustrative preview · fictional data

What's included

  • Invoices generated from activity, or written by hand
  • Units by the day, hour, week, visit, bird, head, event or batch
  • PDF invoices, statements and receipts, sent by email
  • An account balance for every business
  • A bank feed and reconciliation inbox
  • Staff payouts and payroll runs from the same records

Online payments and your accounting system are connected during implementation, where available in your country.

Shechita Operations

Shechita, from the schedule to the settlement

Shochtim and supervisors are scheduled by plant and day. The supervisor reports each day's numbers from the plant, and the office reviews and approves them — so the plant's invoice and the crew's pay follow from the same report.

How it works

  1. 1Schedule shochtim and supervisors by plant and day
  2. 2The supervisor reports the day: counts, treifos and checks
  3. 3The office reviews and approves the day's report
  4. 4Approved work flows into the plant's invoice and the crew's pay
YARS

Daily shechita report

Millbrook Poultry · Line 1

Monday, October 19 · 5:00 am–1:20 pm

Awaiting approval

Birds slaughtered

18,240

Disqualified

212

Total plant kill

18,452

Shochtim on shift

6

Crew

  • SRS. RosenShochet8.0 h
  • BGB. GoldShochet8.0 h
  • EWE. WeissSupervisor8.3 h

Submitted by E. Weiss · 1:41 pm

Approve

Once approved, the day flows into Millbrook's invoice and the crew's pay.

Illustrative preview · fictional data

What's included

  • Daily counts: birds slaughtered, disqualified and total plant kill
  • Treifos recorded by type, with the day's checks
  • Supervisor reports approved by the office
  • Billing by the bird or by the head
  • Crew pay by the hour, day, week or month
  • Running accounts for workers who need them

Administration & Permissions

Control over who sees what, and a record of what was done

Each person signs in to an interface made for their role. Administrators are given access one area at a time, and every change — to an establishment, certificate, report, invoice or permission — is recorded with who made it and when.

How it works

  1. 1Invite your team and give each person their role
  2. 2Open administrative areas to each administrator individually
  3. 3Every change is recorded automatically
  4. 4Review the activity log, or the history of any single record
YARS

Administrator access

RS

R. Shapiro

Administrator · office

Areas

  • Finance
  • Establishments
  • Certifications
  • People
  • Staff & pay
  • Reports
  • Settings
  • Users

Every change here is recorded in the activity log.

Activity log

Last 7 days

  1. Issued a certificate

    Northgate Catering · NC-2026-0418

    R. Shapiro

    Oct 20 · 10:42

  2. Filed a report with 3 photos and a video

    Northgate Catering

    Y. Levine

    Oct 20 · 09:42

  3. Approved a shechita report

    Millbrook Poultry

    R. Shapiro

    Oct 19 · 15:10

  4. Granted access to Finance

    L. Adler

    Super-admin

    Oct 19 · 09:15

  5. Sent an invoice

    Harbor Grill · INV-2315

    R. Shapiro

    Oct 18 · 16:03

Illustrative preview · fictional data

What's included

  • Interfaces for the office, mashgichim, shochtim, team leaders, supervisors and establishments
  • Access granted area by area — finance, certifications, staff, settings and more
  • An automatic activity log across the platform
  • History on each establishment, invoice, report and person
  • Activity log export for the super-admin
  • A sandbox for training that never sends anything out

Your agency's own domain, name and branding are set up during implementation.

Connected by design

Entered once. Traceable everywhere.

Each piece of supervision is a single record that moves through the platform. The schedule, the report, the invoice line and the payout all point back to the same visit.

Illustrative preview · fictional data

  • One record per visit

    The schedule, the report and the billing all refer to the same activity.

  • Every amount explained

    Each invoice line shows the reported work it came from.

  • Pay that matches the work

    Staff pay is drawn from the same approved activity.

Where the work happens

At the desk and in the field

The same platform in the browser and on the phone — nothing to install, and nothing to keep in sync.

  • The office, on the desktop

    Establishments, schedules, certificates and billing on a full screen.

  • The field, on the phone

    Schedules and reports on any phone, installable to the home screen.

  • Email built in

    Certificates, invoices and statements are sent from the platform, and replies come back into it.

  • Notifications

    In-app and email notifications for the events each person chooses.

See how KashrusBase can work for your agency.

Tell us about your agency, and we'll walk you through the platform with your own operation in mind.

Request a demoHow pricing works